ISCP Hub
Back to Playbooks
LIVE • 16 pages

Annual Major Events

Strategic guide for large-scale annual events and conferences (100-500+ attendees)

View Full Playbook (PDF)

Where do you want to start?

Choose your entry point based on where you are in your event journey

Event Lifecycle Framework

STRATEGISE PHASE
  • Define conference theme, objectives, and success criteria
  • Establish governance structure and organising committee
  • Develop comprehensive budget with contingency reserves
  • Research and shortlist venues via formal RFP process
  • Identify and approach keynote speakers and panellists
  • Conduct risk assessment and build mitigation plan

18-Month Planning Timeline

The playbook includes a comprehensive 18-month timeline breaking down every task from initial strategy to post-event evaluation. Each phase includes specific actions, responsible parties, and success checkpoints.

18-12 Months
Strategic Planning & Governance
12-6 Months
Programme Design & Promotion
6-1 Months
Operations & Final Preparations
Post-Event
Evaluation & Reporting

Frequently Asked Questions

What Makes This Playbook Different

Enterprise-Scale Planning Framework

18-month timeline with governance structures, committee roles, and decision-making protocols for events with 100-500+ attendees

Sponsorship & Revenue Strategy

Tiered sponsorship package templates, prospect tracking, and revenue forecasting tools to maximise event funding

Multi-Track Programme Design

Guidance on building concurrent session tracks, keynote scheduling, and balancing clinical and professional content

Venue & Vendor Management

RFP templates, contract negotiation checklists, and coordination frameworks for AV, catering, and exhibition partners

Financial Reconciliation Tools

Budget templates with line-item tracking, sponsor payment schedules, and post-event financial reporting frameworks

Stakeholder Communication Plans

Pre-built communication matrices for committees, sponsors, speakers, delegates, and media at every stage of the event lifecycle

Quick Stats

Pages

16

Read Time

30 mins

For

All Committees

Updated

Feb 2026

Conference Templates

Templates for planning and executing large-scale events

💡 Pro Tip: Download all templates at the start of planning to keep everything organized

Shared Resources

Used across all playbooks

Run-of-Show Template
PDF
Technical Setup Guide
PDF
Event Budget Planner
Excel

Ready to Plan?

Download the complete playbook and start planning your annual conference today.

View PDF